Privacy Policy

This Privacy Policy describes how Aidolverse LLC, operating under the Aidolverse Labs brand, collects and processes the personal data of users who visit aidolverselabs.com, request information or a quote, or interact with us through the contact channels listed on the site.

Data Controller

The Data Controller is:

For privacy requests, to exercise your rights, or for questions about this policy, you can write to hello@aidolverselabs.com.

Scope

This policy applies exclusively to the aidolverselabs.com website and to data collected through this site or through direct contact referring to Aidolverse Labs.

When you click on links to external sites, apps, or services — including any connected products or platforms — the processing of your data is governed by the privacy policies of the respective controllers.

Categories of Data We Process

We may process the following categories of personal data:

Navigation and technical data. Technical data normally transmitted when using a website, such as IP address, technical device identifiers, browser, language, date and time of the request, access logs, and information strictly necessary for the security and proper functioning of the site.

Data you provide voluntarily. The data you send us through the contact form or by email, including: name, email address, company, project type, budget range, message content, and any other information you choose to share with us.

Pre-contractual or contractual data. If your request leads to a professional engagement, we may process additional data necessary to prepare a proposal, statement of work, contract, invoice, administrative compliance, and management of the relationship.

Purposes of Processing and Legal Bases

Nature of Data Provision

Providing the data marked as required in the contact form is essential in order to receive and handle your request. Failure to provide this data may prevent Aidolverse Labs from responding or formulating a coherent proposal.

Providing non-mandatory data is optional.

Recipients of Data and Categories of Third Parties

We may share or make data accessible, to the extent strictly necessary, to authorized personnel, internal collaborators, technical providers, and parties that support us in operating the site and managing contacts.

The site does not use a database for visitor data: contact form submissions are delivered by email and are not stored in a database on the Labs domain.

Relationships with processors are governed by agreements compliant with Art. 28 GDPR or, where appropriate, by the standard contractual clauses adopted by the European Commission.

International Transfers

Aidolverse LLC operates from the United States, and the site indicates operations between the United States and Europe. Consequently, personal data may be processed or accessible in the United States or other countries outside the EEA/UK/Switzerland. In such cases, the Controller commits to using, when required by applicable law, adequate transfer safeguards, including: adequacy decisions where applicable; the provider's adherence to a recognized mechanism such as the EU-U.S. Data Privacy Framework, if and to the extent the provider validly participates; and the European Commission's Standard Contractual Clauses, supplemented by any additional measures required by the EDPB.

Data Retention

• Technical data and session-necessary information: retained for the time needed for the site to function.
• Security logs: retained for an ordinary period of up to 12 months, unless investigation, abuse prevention, or legal defense requires otherwise.
• Contact and quote requests: retained for up to 24 months from the last meaningful interaction, unless further follow-up or future contracting requires otherwise.
• Contractual, tax, and administrative data: retained for the time required by law, generally up to 10 years.

Cookies

This site does not use cookies of any kind — neither technical, analytics, nor profiling cookies. As a result, no consent banner is required. The fonts used on the site are self-hosted, so no data is sent to third-party font servers when you browse. For more details, see our Cookie Policy.

Your Rights

To the extent provided by applicable law, you have the right to obtain: confirmation of whether your personal data is being processed; access to your data; rectification of inaccurate data; erasure of data, where legally provided; restriction of processing; data portability, where applicable; objection to processing based on legitimate interest; withdrawal of consent, where processing is based on consent, without affecting the lawfulness of prior processing; and not to be subject to decisions based solely on automated processing producing legal or similarly significant effects, except as permitted by law.

You can exercise your rights by writing to hello@aidolverselabs.com.

Right to Lodge a Complaint

If you believe that the processing violates applicable law, you have the right to lodge a complaint with the competent supervisory authority, in particular in the Member State where you habitually reside, work, or where the alleged violation occurred. For Italy, the authority is the Garante per la protezione dei dati personali.

Automated Decision-Making and Profiling

The aidolverselabs.com website does not carry out solely automated decision-making processes producing legal or similarly significant effects on users of the Labs domain.

Security

The Controller adopts technical and organizational measures appropriate to the risk, including — where applicable — encryption in transit, access controls, the principle of least privilege, security logging, backups, and reasonable incident management procedures. Measures are reviewed and updated over time according to technical developments and risk.

Minors

The Aidolverse Labs site and services are aimed primarily at businesses, founders, teams, creators, and professional contacts. The site is not intentionally directed at individuals under 18 years of age. If you believe that a minor has sent us personal data without proper authorization, please contact us to request its removal.

Data Protection Officer

Data Protection Officer (DPO): not appointed. If a DPO or dedicated privacy contact is appointed in the future, this policy will be updated with the relevant contact details.

Changes to This Policy

The Controller may update this policy at any time, including for organizational, technical, or regulatory adjustments. The updated version will be published on this page with the relevant last-updated date.

Language and Governing Version

The governing version of this Privacy Policy is the English version published on aidolverselabs.com. Any other language version is provided for convenience only; in case of discrepancy, the English version prevails.